Privacy Policy

We collect information needed to provide Event Capsule.

Information provided by hosts may include:

• Event name
• Event upload start and end times
• Reveal time
• Photo limits
• Host name
• Host email address
• Host mobile number, if provided
• Optional event cover image
• Event settings and event code

Information provided by guests may include:

• Guest display name
• Photos uploaded to an event
• Upload activity related to the event

Photo and event information may include:

• Uploaded photos
• Photo file metadata, such as file name, file type, file size, upload time, storage path, and contributor information where available
• Event code
• Event link
• Contributor counts and photo counts
• Gallery and download activity needed to provide the service

Verification and email information may include:

• Email verification codes
• Verification code expiry and usage status
• Host access token status
• Email delivery records for transactional emails
• Event recovery, gallery link, and invite email activity

Technical information may include:

• Browser and device information
• Basic logs needed for debugging, reliability, fraud prevention, abuse prevention, and security
• IP address or similar technical data processed by our hosting, storage, database, domain, and email service providers

We use information to:

• Create and manage event capsules
• Allow guests to join events by QR code, event code, or link
• Allow guests to upload photos during the upload window
• Keep the gallery sealed until the selected reveal time
• Display galleries after reveal
• Let hosts verify access and manage their events
• Send verification codes, invite details, calendar invites, and gallery links
• Allow hosts to download event photos
• Track photo limits and usage
• Maintain security and prevent unauthorized access
• Troubleshoot issues and improve Event Capsule

Event Capsule is designed for private event sharing, but event links and event codes can be forwarded or shared by others.

Anyone with a valid guest link or event code may be able to access guest-facing event pages. Hosts and guests should share event links carefully.

Host-only controls are protected through email verification and signed host access tokens.

Guests should only upload photos they have the right to share.

New guest photos are stored in a private storage bucket and are shown through temporary signed URLs when access is allowed. This helps prevent new guest photos from being available through permanent public file URLs.

Some older or legacy photos and some cover images may remain in the older Event-Capsule storage bucket for compatibility. Future migration or cleanup may move or delete older files as the service evolves.

Photos are intended to remain hidden from the shared gallery until the event reveal time. Before reveal, guests should not see the full gallery. After reveal, people with the event gallery link or event code may be able to view the gallery.

Hosts access host-only features through email verification. After successful verification, Event Capsule may issue a signed host access token that allows the host to manage the event for a limited period.

Host-only actions may include:

• Viewing host dashboard details
• Sending gallery links
• Sending invite details
• Downloading event photos
• Accessing host-only previews where available

Event Capsule sends transactional emails needed to provide the service, including:

• Verification codes
• Event recovery emails
• Gallery links
• Invite details
• Calendar invite attachments
• Future expiry or deletion reminders

We do not use transactional emails for unrelated marketing unless we introduce that separately with appropriate notice or consent.

Hosts may email invite details that include a calendar invite attachment. Calendar invites may include the event name, upload window, join link, event code, and reveal time.

We use trusted service providers to operate Event Capsule, including:

• Supabase for database and file storage
• Resend for transactional email delivery
• Lovable and related hosting infrastructure for the web application
• Cloudflare for domain, DNS, and related infrastructure
• Google Search Console for search visibility and indexing monitoring

These providers may process information as needed to provide their services to us.

Event Capsule is intended to keep event photos available for 30 days after the reveal time so hosts have time to view and download them.

Our planned retention rule is:

Photos are available for 30 days after reveal and may be permanently deleted after that period.

During beta, some deletion processes may be manual or still being improved. Hosts should download important photos before expiry.

Future features may include:

• Host dashboard expiry dates
• Automated expiry reminder emails
• “Delete pictures now” host-only action
• Deletion confirmation emails

Hosts may contact us to request deletion of event data or photos where reasonably possible.

You may contact us to request:

• Access to information associated with your event
• Correction of host contact information
• Deletion of an event or uploaded photos, where reasonably possible
• Help with host access or event recovery

We may need to verify your identity or host access before completing certain requests.

Contact:

hello@eventcapsule.camera

We use reasonable technical and organizational measures to protect information. These include private storage for new guest photos, short-lived signed photo URLs, host email verification, signed host access tokens, and server-side access controls for sensitive actions.

No online service can guarantee complete security. Hosts and guests should share event links carefully and avoid uploading highly sensitive content.

Event Capsule is not intended for children under 13. If you believe a child has provided personal information without appropriate permission, contact us at hello@eventcapsule.camera.

Event Capsule may be accessed from different countries. Information may be processed and stored in countries where our service providers operate.

We may update this Privacy Policy as Event Capsule evolves. If we make material changes, we will update the “Last updated” date above.

For privacy questions or requests, contact:

Event Capsule
Email: hello@eventcapsule.camera